Admin (Construction)

We are seeking a dedicated Admin to support our Construction division at a leading Real Estate Developer & Property Management Company in Bahrain. This position is perfect for an organized, proactive individual who is eager to work in a fast-paced environment. You will be playing a key role in providing essential administrative and clerical support to our construction team, ensuring smooth daily operations. If you have strong organizational skills and experience in administrative tasks, we encourage you to apply for this exciting opportunity.

Responsibilities:
As an Admin in the Construction division, your duties will involve various administrative tasks aimed at supporting the team and ensuring project success. Your key responsibilities will include:

1. Administrative Support:
   • Provide comprehensive administrative and clerical support to various departments or individuals in the construction division.
   • Assist in managing the Managing Director’s and Engineers’ agendas, scheduling appointments, and organizing board meetings.
2. Meeting Coordination and Documentation:
   • Attend meetings, take detailed minutes, and ensure that key action points are recorded.
   • Help in organizing meetings, managing schedules, and ensuring that all involved parties are informed.
3. Phone and Correspondence Management:
   • Handle incoming and outgoing phone calls, screen them, and redirect them as necessary.
   • Manage and prioritize correspondence such as emails, letters, and packages.
4. Document Management:
   • Ensure that all documents, both electronic and physical, are organized and stored securely.
   • Maintain accurate and accessible records for all administrative activities.
5. Financial and Bookkeeping Support:
   • Prepare invoices and assist in generating financial statements.
   • Provide support in bookkeeping tasks to ensure financial accuracy and accountability.
6. Construction Quality Control:
   • Monitor and implement an effective construction quality control program, ensuring adherence to regulations.
   • Track and document contractor drawings, installations, and evaluate payment applications.
   • Recommend changes to improve project efficiency and ensure quality work is delivered by contractors.
7. Supervising Compliance:
   • Ensure all construction operations comply with the company’s guidelines and industry regulations.
   • Oversee and supervise employee performance and ensure that work is carried out efficiently and in accordance with instructions.

Qualifications:
The ideal candidate should meet the following qualifications:

1. Experience:
   • 2-3 years of experience in an administrative role within a Construction company is preferred, but we also welcome freshers eager to learn.
2. Skills:
   • Strong knowledge of office procedures and accounting practices.
   • Proficiency in using MS Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
   • Excellent customer service skills and ability to handle client and vendor communication professionally.
3. Organization & Time Management:
   • Exceptional organizational skills with the ability to manage multiple tasks and meet deadlines.
   • Ability to prioritize and manage various responsibilities efficiently.
4. Communication Skills:
   • Excellent written and verbal communication skills.
   • Ability to manage phone calls, emails, and other correspondence professionally and promptly.
5. Problem-Solving & Independence:
   • Strong research and problem-solving abilities.
   • Ability to work independently, handle tasks with minimal supervision, and think critically to resolve issues.

Benefits:
In addition to a rewarding and dynamic work environment, we offer the following benefits for the Admin (Construction) role:

1. Competitive Salary:
   • A competitive salary package based on your experience and skills.
2. Health Benefits:
   • Comprehensive health insurance coverage to ensure your well-being.
3. Paid Time Off:
   • Enjoy paid vacation days and sick leave to support work-life balance.
4. Training & Development:
   • Opportunities for continuous professional development and career advancement within the company.
5. Team-Oriented Environment:
   • Work in a collaborative and supportive team environment, contributing to the growth of a leading real estate and property management company.

Applying Guide:
If you are excited about this opportunity and meet the qualifications, please follow these steps to apply:

1. Update Your CV:
   • Ensure your CV is up-to-date, highlighting relevant administrative experience and skills. Be sure to include any experience in construction-related administrative roles.
2. Send Your Application:
   • Email your updated CV to recruit@unionbahrain.com for consideration.
3. Provide Availability:
   • Mention your current location and availability for interviews in your email to help streamline the process.
4. Wait for a Response:
   • Shortlisted candidates will be contacted for an interview. Please be patient and allow time for processing your application.

This is a fantastic opportunity for an organized individual with an interest in construction administration to contribute to a leading company in Bahrain. Apply today!

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FAQs:

1. Do I need prior experience in the construction industry to apply?
While 2-3 years of administrative experience in a Construction company is preferred, we are open to freshers with a keen interest in learning and developing in this field.

2. What software skills are required for this position?
You should be proficient in using MS Office Suite, especially Word, Excel, and Outlook. Experience with accounting software is also a plus.

3. What are the working hours for this position?
The role typically involves standard office hours, but flexibility may be required based on project deadlines and meetings.

4. Is this position open to applicants outside Bahrain?
Currently, we are only considering applicants who are based in Bahrain or those who are eligible for local transfers.

5. How can I apply for this position?
To apply, please send your updated CV to recruit@unionbahrain.com. Make sure to mention your availability and any relevant experience.

If you are looking to take the next step in your career in a construction-focused administrative role, we encourage you to apply and join our dynamic team!