The Admin Coordinator/Receptionist will be responsible for managing the administrative activities within the office, maintaining records, and ensuring smooth operations for the team. This position also involves acting as the first point of contact for clients and visitors and providing support across various departments such as financial, legal, and procurement. A strong candidate will have excellent communication skills, proficiency in Microsoft Office, and experience in office management.
This is an exciting full-time role based in Doha that offers a competitive salary package for the right candidate.
Key Responsibilities
As an Admin Coordinator/Receptionist, your responsibilities will include:
- Managing Office Activities:
- Oversee the daily administrative activities of the office to ensure everything runs smoothly and efficiently.
- Assist with the organization of meetings, appointments, and office schedules.
- Maintain office supplies and ensure the work environment is organized and clean.
- Customer Service and Reception Duties:
- Greet visitors, answer phone calls, and respond to emails in a professional and timely manner.
- Act as the first point of contact for clients and guests, ensuring that they receive excellent customer service.
- Handle inquiries, provide necessary information, and direct visitors to the appropriate departments or individuals.
- Supporting Administrative Staff:
- Coordinate with other administrative staff to ensure effective team communication and workflow.
- Assist with various tasks such as handling documents, arranging transportation, and assisting in organizing events or meetings.
- Support in maintaining financial, legal, and procurement documentation.
- Record Management:
- Ensure that all office records are kept accurate and up to date, including legal and financial documents.
- Prepare reports and documentation as needed by management.
- Maintain confidentiality of sensitive information.
- Office Management:
- Manage the office environment, ensuring that office equipment and materials are in good working condition.
- Handle basic office maintenance and liaise with suppliers and service providers as needed.
- Assist with procurement procedures and financial management as required.
Qualifications
To be considered for the Admin Coordinator/Receptionist position, the following qualifications are required:
- Education:
- A Bachelor’s degree in Business Administration or a related field is required.
- Experience:
- At least 2 years of relevant experience in administrative or office coordination roles.
- Experience with office management, basic financial procedures, and familiarity with legal documentation is an advantage.
- Skills:
- Strong communication skills in English (both written and spoken) are essential.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint) is a must.
- Basic understanding of office management procedures and basic math skills for handling financial records.
- Attention to detail and excellent organizational skills.
- Personality:
- A bubbly, friendly personality with a strong work ethic.
- Professional appearance and demeanor.
- A positive attitude with a team-oriented mindset.
- Fluent in English, with the ability to communicate confidently with both colleagues and clients.
- Other Requirements:
- Female applicants are preferred, although there is no specific nationality requirement.
- Candidates must be under 35 years of age.
- Presentable appearance, as the role involves customer-facing interactions.
- Applicants must be willing to accept a salary of up to 4,000 QAR full package.
Benefits
The Admin Coordinator/Receptionist position offers a range of benefits that make it a great opportunity for those looking for stable employment in a supportive office environment:
- Competitive Salary:
- The full package salary for this role is up to 4,000 QAR, which includes the base salary and all applicable allowances.
- Professional Development:
- Opportunities for growth and advancement in the company, as the role will provide you with exposure to various administrative functions.
- The company supports the development of its employees through on-the-job training and career progression opportunities.
- Work Environment:
- A dynamic, friendly, and supportive team working together to ensure smooth office operations.
- You will be working in a well-organized office environment with a focus on teamwork and collaboration.
- Employee Benefits:
- The company offers a range of standard benefits, including healthcare and paid leave (as per Qatar labor law).
How to Apply
To apply for the Admin Coordinator/Receptionist position, please follow the steps outlined below:
- Prepare Your CV:
- Ensure your CV highlights relevant administrative experience, communication skills, and proficiency in Microsoft Office.
- Submit Your Application:
- Send your updated CV to legend_int@hotmail.com. Make sure to include a cover letter or brief message explaining why you are a good fit for the role.
- Eligibility:
- Only candidates who meet the qualifications and salary requirements will be considered. Please do not apply if you expect more than 4,000 QAR.
- Selection Process:
- The selection process will include a review of your CV, followed by an interview. Only shortlisted candidates will be contacted for further steps.
- Joining Details:
- Candidates should be available to join immediately if selected.
Frequently Asked Questions (FAQs)
What is the salary for the Admin Coordinator/Receptionist role?
The salary for this role is up to 4,000 QAR per month, including all benefits and allowances.
What qualifications do I need to apply?
You need at least a Bachelor’s degree in Business Administration or a related field, along with 2+ years of experience in an administrative or office coordination role.
Is prior experience in reception required?
While experience in office coordination and administrative roles is important, prior experience specifically in reception is not mandatory.
Can I apply if I am outside Qatar?
No, this role is only open to local candidates in Qatar who can join immediately.
What is the work schedule for this position?
This is a full-time role. Specific working hours will be discussed during the interview.
If you’re an enthusiastic professional looking to bring your organizational and communication skills to an exciting opportunity in Doha, this is your chance to join a growing team. Apply today and take the first step toward a rewarding career as an Admin Coordinator/Receptionist!