A leading real estate developer and property management company in Bahrain is looking for a skilled Admin to join their Construction Division. If you have a passion for administrative tasks, excellent organizational skills, and an interest in the construction industry, this could be the perfect opportunity for you.

In this role, you will provide essential support to the team, assist with day-to-day operations, and help ensure the smooth running of administrative functions. Whether you’re experienced in administrative roles or looking to start your career in a dynamic field, we welcome both experienced professionals and freshers to apply.

2. Responsibilities

As an Admin in the Construction Division, you will play a key role in the smooth operation of the department. Your primary responsibilities will include:

Administrative Support: Provide general administrative assistance to the Construction team, helping with scheduling, documentation, and day-to-day office operations.
Managing Director/Engineers’ Calendar: Assist in managing the schedules of senior team members, including the Managing Director and Engineers, by planning meetings, appointments, and ensuring all key dates are organized.
Meeting Coordination and Minutes: Attend meetings, record minutes, and follow up on action items to ensure that all tasks are completed on time.
Phone and Correspondence Management: Answer and direct phone calls, manage email communication, and prioritize incoming and outgoing correspondence, including letters, packages, and emails.
Document Handling: Ensure that all documents are safely stored and properly organized, both digitally and physically, for easy access and reference.
Invoicing and Bookkeeping Assistance: Prepare invoices, assist in maintaining financial records, and support the bookkeeping process to ensure accurate financial documentation.
Quality Control and Compliance: Help monitor the quality control program for construction projects and ensure compliance with all construction regulations. You will also be responsible for organizing and preparing necessary documents for the construction work.
Contractor Management: Keep track of contractor drawings, maintain records of installations, and evaluate contractor payment applications. Recommend changes or improvements if necessary, and ensure contractors follow instructions and regulations.
Supervising Employees: Support the efficient operation of the department by overseeing daily tasks and ensuring team members comply with company policies and procedures.

3. Qualifications

To be considered for this role, you should have the following qualifications:

Experience: 2-3 years of administrative experience, ideally in the construction industry. However, fresh graduates or candidates with strong administrative skills in other fields are also encouraged to apply.
Computer Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is a must. Experience with other office software is a plus.
Organizational Skills: Exceptional organizational skills are required to manage multiple tasks, keep track of documents, and handle several responsibilities simultaneously.
Communication Skills: Strong verbal and written communication skills are essential for dealing with clients, contractors, and team members.
Problem-Solving Ability: Ability to research and resolve issues independently while maintaining a positive attitude.
Attention to Detail: A keen eye for detail, especially when handling documents, invoices, and other important records.
Customer Service: Excellent customer service skills, both in person and via phone or email, are necessary to ensure a smooth experience for clients and colleagues.
Time Management: Strong ability to prioritize tasks and meet deadlines efficiently.
Knowledge of Office Procedures: Familiarity with office and accounting procedures is highly beneficial.

4. Benefits

As an Admin at this prominent real estate company, you will receive several benefits:

Competitive salary: The salary will be determined based on your experience and qualifications.
Professional development: You will gain valuable experience in the construction industry and learn key aspects of project management, documentation, and quality control.
Career growth opportunities: The company encourages employees to develop their skills and offers opportunities for advancement within the organization.
Supportive work environment: Work in a friendly and collaborative environment with a team that values efficiency, accuracy, and teamwork.
Comprehensive training: On-the-job training will be provided to help you succeed in this role, especially if you are new to the construction industry.
Health and safety: The company adheres to all safety standards to ensure a healthy working environment for all employees.

5. Applying Guide

To apply for the Admin position, follow these simple steps:

Prepare Your CV: Update your CV to highlight your administrative experience, computer skills, and qualifications. Be sure to include any relevant experience in the construction industry.
Write a Cover Letter: In your cover letter, briefly explain why you are interested in this position, how your skills match the requirements, and what makes you a strong candidate for the job.
Send Your Application: Email your CV and cover letter to recruitbh24@gmail.com.
Prepare for an Interview: If shortlisted, you will be contacted for an interview. Be prepared to discuss your experience, skills, and how you can contribute to the success of the construction division.
Provide References: If you have previous administrative experience, provide references or recommendations from past employers to support your application.

FAQs

1. Do I need prior experience in the construction industry to apply?
While prior experience in the construction industry is preferred, it is not a requirement. We are open to candidates with strong administrative experience in other fields as well.

2. What software skills are required for this role?
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Familiarity with other office software is a bonus.

3. Is this position open to fresh graduates?
Yes, we welcome fresh graduates with strong organizational and administrative skills to apply. Training will be provided to help you succeed in the role.

4. What is the salary for this role?
The salary will be discussed during the interview process and will be based on your experience and qualifications.

5. Are there any opportunities for career advancement?
Yes, the company offers opportunities for growth and professional development within the organization. As you gain more experience, you can take on additional responsibilities and progress in your career.

6. What are the working hours for this position?
The working hours will be discussed during the interview process. Typically, administrative roles follow standard office hours, but flexibility may be required depending on business needs.

This Admin position offers an excellent opportunity for those looking to work in a dynamic and growing industry. If you are organized, detail-oriented, and eager to contribute to a real estate and construction company, we encourage you to apply today!