We are seeking a highly organized Administrative Assistant to join the team at a leading Real Estate Developer and Property Management Company in Manama, Bahrain. This is an exciting opportunity to work in the construction division, supporting the daily operations and ensuring smooth administrative processes for a variety of departments.

If you have a keen eye for detail, enjoy multitasking, and are eager to contribute to a dynamic team environment, this position is ideal for you.

Job Responsibilities

As an Administrative Assistant, you will be responsible for providing essential administrative and clerical support to various departments, with a focus on the construction division. Your tasks will include the following:

1. Administrative Support

Scheduling and Calendar Management: Manage the agenda for the Managing Director and Engineers, including arranging meetings, appointments, and board sessions.
Correspondence: Receive, screen, and redirect phone calls, emails, letters, and packages. Prioritize and handle all outgoing and incoming communication efficiently.
Documentation Management: Maintain both electronic and paper records, ensuring all documents are organized, secure, and easily accessible when needed.
Meeting Minutes: Attend meetings, take detailed minutes, and ensure all relevant information is captured and distributed as required.

2. Financial Support

Bookkeeping Assistance: Assist with preparing invoices, financial statements, and other necessary documents. Help with bookkeeping tasks to ensure the company’s financial records are accurate.

3. Construction Monitoring and Compliance

Quality Control: Monitor the construction quality control program to ensure compliance with construction regulations. You will assist in preparing reports and documenting the quality of all work performed by contractors.
Contractor Interaction: Maintain records of contractor drawings, installations, and other construction-related documents. Evaluate contractors’ applications for payment, making recommendations for adjustments as needed.

4. Coordination and Supervision

Employee Supervision: Ensure that all employees comply with company instructions and maintain effective communication.
Record-Keeping: Keep detailed records of installation processes and work performance, ensuring everything is documented accurately for future reference.

Qualifications and Requirements

To succeed in this role, the following qualifications and skills are required:

1. Educational Background

A high school diploma is a minimum requirement. However, a degree in business administration, construction management, or a related field is preferred.

2. Experience

At least 2-3 years of administrative experience in a construction company is highly preferred. However, freshers who are eager to learn and grow in this role are also encouraged to apply.

3. Skills

Excellent computer skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Knowledge of other software or project management tools is a plus.
Strong organizational skills: Ability to maintain well-organized records, schedules, and documentation.
Attention to detail: A keen eye for detail, especially when handling documents and financial records.
Communication skills: Excellent customer service and strong ability to interact with clients, contractors, and team members via phone and email.
Time management: Ability to prioritize tasks, meet deadlines, and handle multiple tasks simultaneously.

Benefits of Working with Us

Working with our Real Estate Development and Property Management Company offers a range of benefits to help you thrive in your career:

Competitive Salary: We offer a competitive salary based on your experience and qualifications.
Health Benefits: Access to comprehensive health insurance to keep you covered during your employment.
Career Growth: Opportunity for career advancement within a growing company in the construction and real estate sectors.
Supportive Work Environment: Join a dynamic team where collaboration and support are key to achieving success.
Professional Development: Gain valuable experience working in the construction industry and expand your knowledge in administrative roles.

How to Apply

To apply for the position of Administrative Assistant, please follow the steps outlined below:

Prepare Your CV: Make sure your CV includes all relevant details about your administrative experience and any experience you have in the construction sector.
Write a Cover Letter: In your cover letter, highlight why you are a good fit for this position and how your skills and experience align with the job responsibilities.
Submit Your Application: Send your CV and cover letter to recruitbh24@gmail.com.
Follow-Up: If you don’t receive a response within a week, feel free to send a polite follow-up email to check on the status of your application.

Frequently Asked Questions (FAQs)

1. What is the work location for this position?

The position is based in Manama, Bahrain, specifically with a leading Real Estate Development and Property Management company.

2. Is prior experience in the construction industry required?

While 2-3 years of administrative experience in a construction company is preferred, we also welcome freshers who are eager to learn.

3. What qualifications are necessary for this job?

A high school diploma is required, with a preference for candidates holding a degree in business administration or a related field.

4. What are the key skills needed for the Administrative Assistant role?

You need strong organizational skills, proficiency in MS Office Suite, good communication skills, and the ability to handle administrative tasks such as scheduling, bookkeeping, and record-keeping.

5. What are the benefits of applying for this position?

Competitive salary, health benefits, opportunities for career growth, and a supportive work environment are some of the benefits offered.

6. How do I apply for the job?

To apply, send your CV and cover letter to recruitbh24@gmail.com.

7. Is this position open to international candidates?

This position is primarily intended for candidates currently based in Bahrain or those with the legal ability to work in the country.

This is a fantastic opportunity to advance your career as an Administrative Assistant in a construction company while contributing to the success of a leading real estate developer in Bahrain. Don’t miss out—apply today!