As an Administrative Assistant, you will provide critical support to the construction team and senior management. Your role will involve handling various administrative tasks, including managing schedules, taking meeting minutes, overseeing communications, and ensuring smooth operations within the office. You will also assist with bookkeeping and ensure the organization of construction-related documents. If you thrive in a busy, dynamic environment and enjoy supporting a dedicated team, this position could be an excellent fit for you.

Responsibilities

Your main responsibilities as an Administrative Assistant in the construction division will include:

Administrative Support: Provide general administrative support to departments and individuals, including scheduling meetings, managing appointments, and supporting the Managing Director and Engineers.
Meeting Coordination: Attend meetings, take detailed minutes, and ensure follow-up actions are completed. You will also assist with the planning of board meetings and company events.
Communication Handling: Receive and screen phone calls, emails, and letters. Redirect communications to the appropriate team members when necessary.
Correspondence Management: Handle and prioritize both incoming and outgoing correspondence, including emails, letters, and packages. Ensure that communication is timely and efficient.
Document Management: Ensure all documents related to construction projects are securely stored and well-organized, both electronically and in paper format.
Invoicing and Bookkeeping: Assist in preparing invoices, financial statements, and other bookkeeping tasks. Ensure all financial records are accurate and up-to-date.
Construction Quality Control: Monitor and ensure compliance with construction regulations. Prepare necessary documents to maintain the quality of all construction work on contracts.
Contractor Management: Review contractor drawings, maintain installation records, evaluate payment applications from contractors, and recommend any necessary changes to ensure efficient project execution.
Employee Supervision: Help manage the daily activities of the administrative team, ensuring everyone follows guidelines and instructions effectively.

Qualifications

To succeed in the role of Administrative Assistant, candidates should meet the following qualifications:

Experience: 2-3 years of experience in an administrative role, preferably in a construction or real estate company. However, fresh graduates with the right skills and enthusiasm are also welcome to apply.
Knowledge: Familiarity with office and accounting procedures is essential. Experience using MS Office Suite (Word, Excel, PowerPoint) is required.
Skills: Strong organizational skills with the ability to manage multiple tasks and meet deadlines. You should have excellent customer service skills, a professional demeanor, and strong communication skills.
Technical Proficiency: Must be proficient in using office software and technology. Ability to handle phone and email communication professionally and efficiently.
Attention to Detail: Must demonstrate a keen eye for detail, particularly in managing documents and financial records.
Problem-Solving: Ability to work independently, conduct research, and solve problems effectively in a fast-paced environment.
Teamwork and Independence: While you will work independently, you must also be able to collaborate and communicate well within a team.
Time Management: Ability to prioritize tasks effectively and handle competing demands to ensure smooth operations.

Benefits

We offer a range of benefits to the selected Administrative Assistant:

Competitive Salary: The salary will be discussed based on your qualifications and experience.
Professional Development: We offer opportunities for growth and career advancement within the company. You will be part of a leading organization in the real estate and construction industry.
Work Environment: A dynamic and supportive work environment, where your contributions are valued.
Job Security: As part of a reputable and established company, you will benefit from job stability and long-term employment opportunities.
Health and Well-Being: Access to health benefits (depending on company policy).
Training: We provide on-the-job training to help you succeed and develop in your role.

Applying Guide

If you meet the qualifications and are interested in applying for the Administrative Assistant position, please follow these steps:

Prepare Your CV: Ensure that your CV is up-to-date and highlights your experience, skills, and qualifications.
Submit Your Application: Send your CV to recruitbh24@gmail.com. Please ensure your CV is professional and includes all relevant details.
Provide Contact Information: Make sure to include your phone number and email address so that we can contact you for an interview.
Interview Process: After reviewing your application, we will contact shortlisted candidates for an interview. During the interview, we will discuss your experience, skills, and suitability for the role.
Offer and Joining: Successful candidates will be offered the role, and the joining process will begin. We are looking for immediate joiners, so we encourage you to apply soon!

Frequently Asked Questions (FAQs)

Q1: What is the salary for the Administrative Assistant role?

A1: The salary for this position will be discussed based on your qualifications and experience. We offer a competitive pay package.

Q2: Do I need prior experience in construction?

A2: While 2-3 years of experience in a construction-related administrative role is preferred, we are open to fresh graduates who possess strong administrative skills and the willingness to learn.

Q3: What type of software skills are required for this role?

A3: You should be proficient in MS Office Suite, including Word, Excel, and PowerPoint. Experience with other office software is a plus.

Q4: What is the work environment like?

A4: You will work in a dynamic and professional environment with a supportive team. The company values collaboration, attention to detail, and strong communication.

Q5: Is this a full-time position?

A5: Yes, this is a full-time administrative position within the construction division of our company.

Q6: What are the working hours for this role?

A6: Working hours are standard office hours, with the potential for flexibility depending on the project needs.

Q7: How soon can I start if selected for the role?

A7: We are looking for an immediate joiner, so successful candidates can start as soon as possible.