This is a fantastic opportunity for a detail-oriented and dependable individual to step into the role of Personal Assistant to the Managing Director (MD) of a prominent company in Bahrain. As the Personal Assistant, you will play an important role in ensuring the MD’s daily activities run smoothly. You will be entrusted with a variety of administrative tasks, from managing schedules to handling phone calls and travel arrangements. The role demands strong communication skills, a high level of organization, and the ability to handle multiple tasks efficiently under pressure.

Your role will be central in supporting the MD’s effectiveness in managing both professional and personal commitments. If you are a confident, motivated, and detail-driven individual who thrives in a fast-paced environment, this role is ideal for you.

Responsibilities

As a Personal Assistant, your primary responsibilities will include, but are not limited to:

Managing Schedules: You will coordinate and schedule meetings, ensuring the MD’s calendar is always up to date. This includes sending out meeting invitations and ensuring all parties are notified of any changes.
Handling Communications: You will be the first point of contact for the MD, answering phone calls and emails promptly. You will also be responsible for taking messages and forwarding them accurately.
Taking Meeting Notes: During meetings, you will take accurate and comprehensive notes and ensure the MD is updated with key takeaways and action items.
Travel Planning: You will assist with travel arrangements, including booking flights, accommodation, and ground transportation, ensuring all aspects of travel are managed seamlessly.
Drafting Correspondence: You will draft professional correspondence, including emails, letters, and other forms of communication, as requested by the MD.
Time Management Support: You will help with daily time management, ensuring that the MD’s day runs efficiently by handling routine tasks and reminders.
Administrative Assistance: As the MD’s personal assistant, you will provide general administrative support, including organizing files, scheduling appointments, and assisting with personal errands.

Qualifications

To be successful in the role of Personal Assistant to MD, candidates must meet the following qualifications:

Experience: Minimum of 2 years of experience in a similar role as a personal assistant or administrative assistant. Previous experience working in a fast-paced environment is preferred.
Communication Skills: Excellent verbal and written communication skills in English are essential. The ability to communicate professionally with executives, clients, and other staff members is crucial.
Organizational Skills: Strong organizational and time-management skills are required. The ability to prioritize and manage multiple tasks effectively is essential.
Tech Savvy: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic office software tools is necessary.
Attention to Detail: A high level of attention to detail and accuracy in managing schedules, taking notes, and drafting correspondence.
Problem-Solving Ability: The ability to anticipate the needs of the MD and proactively handle any issues that may arise during daily operations.
Professional Appearance: The ability to maintain a professional and positive demeanor at all times.
Local Availability: The candidate must be locally available in Bahrain and ready for immediate joining.

Benefits

As a Personal Assistant to MD, you will enjoy the following benefits:

Competitive Salary: We offer an attractive salary package based on your experience and skills.
Work-Life Balance: The role involves a structured working schedule, allowing you to maintain a healthy work-life balance.
Career Growth: This position offers opportunities for professional growth within the company. You will work closely with senior management and gain exposure to various aspects of business operations.
Skill Development: You will have the chance to learn and develop new skills while working alongside the MD and other team members.
Job Stability: The role is stable and offers long-term opportunities in a reputable organization.

Applying Guide

If you are interested in applying for the Personal Assistant to MD role, please follow these steps:

Update Your CV: Make sure your CV is up-to-date, showcasing your relevant experience in administrative and personal assistant roles.
Craft a Cover Letter: Write a brief cover letter expressing your interest in the role and explaining why you are the right fit for the position.
Submit Your Application: Send your updated CV and cover letter to hrjobs1935@gmail.com. Ensure that your email is clear, concise, and professional.
Wait for Response: Once your application is reviewed, shortlisted candidates will be contacted for an interview. Prepare for the interview by reviewing the key responsibilities and thinking about how your experience aligns with the role.
Follow-Up: If you don’t hear back within a week, consider following up via email to check on the status of your application.

FAQs

What does a Personal Assistant to MD do?
A Personal Assistant to the Managing Director handles administrative tasks such as managing schedules, answering calls and emails, taking meeting notes, arranging travel, and drafting correspondence. They help the MD stay organized and efficient.

What qualifications are required?
The ideal candidate should have at least 2 years of experience in a similar role, strong organizational skills, excellent communication skills, proficiency in Microsoft Office, and the ability to multitask effectively.

Do I need to be located in Bahrain?
Yes, the position requires local availability, and candidates must be ready to join immediately.

What benefits come with this position?
Benefits include a competitive salary, career growth opportunities, work-life balance, and the chance to develop new skills while working with senior management.

How do I apply for this position?
To apply, submit your CV and cover letter to hrjobs1935@gmail.com. Ensure your email is professional and clearly explains your qualifications and interest in the role.