The Coordinator – Administration will play a crucial role in ensuring the efficient functioning of our office. This position requires excellent organizational skills, strong communication abilities, and a proactive approach to problem-solving. You will manage key administrative tasks such as processing visas, coordinating travel arrangements, and providing general support to the team. If you thrive in a fast-paced environment and enjoy multitasking, this position offers an excellent platform to showcase your skills and grow professionally.

Responsibilities

As a Coordinator – Administration, your responsibilities will include:

Visa and Residency Processing: Manage the processing of LMRA visas, residence permits, and GOSI requirements for employees. Ensure compliance with local regulations and timely renewals.
Travel and Accommodation Coordination: Arrange airline tickets, hotel bookings, and embassy documentation. Coordinate transportation and accommodation for employees and guests as needed.
Administrative Support: Handle phone calls, respond to emails, and manage correspondence. Ensure inquiries are addressed promptly and professionally.
Document Management: Maintain accurate records, organize important documents, and assist with filing and retrieval.
Office Operations: Prioritize and multitask administrative activities to ensure the office runs efficiently. Support team members with tasks as needed.
Communication: Serve as a point of contact for administrative inquiries, providing clear and concise information to team members and external stakeholders.

Qualifications

To be successful in this role, you should meet the following requirements:

Educational Background: Hold a degree in any relevant field.
Experience: A minimum of 3 years of experience in administrative roles, preferably involving visa processing and travel coordination.
Technical Skills: Proficient in MS Office (Word, Excel, PowerPoint). Familiarity with administrative systems and tools is a plus.
Communication Skills: Excellent verbal and written communication abilities in English. Strong interpersonal skills to liaise effectively with internal and external stakeholders.
Organizational Skills: Demonstrated ability to prioritize tasks, multitask efficiently, and meet deadlines in a fast-paced environment.
Residency Requirement: Candidates must currently reside in Bahrain and be eligible for local transfer.

Benefits

Joining our team as a Coordinator – Administration offers several advantages:

Professional Growth: Opportunities to expand your skills and advance your career in a supportive work environment.
Dynamic Work Environment: Be part of a collaborative team where your contributions are valued and recognized.
Competitive Compensation: Receive a competitive salary and benefits package in line with industry standards.
Networking Opportunities: Build connections within a professional setting, engaging with a diverse group of individuals.
Convenience: The role is based in Bahrain, ensuring a smooth transition for locally available candidates.

Applying Guide

If you meet the qualifications and are eager to take on this role, follow these steps to apply:

Prepare Your CV: Update your CV to highlight your administrative experience, skills, and educational background. Include relevant achievements and tasks you’ve handled in previous roles.
Draft a Cover Letter: Write a concise cover letter explaining why you are a good fit for the Coordinator – Administration position. Emphasize your organizational skills, experience with visa processing, and ability to handle multitasking.
Submit Your Application: Send your CV and cover letter to bah.talent@gmail.com. Ensure that your application is clear, professional, and error-free.
Be Ready for an Interview: If shortlisted, you will be contacted for an interview to discuss your qualifications, experience, and suitability for the role.
Follow Up: After submitting your application, feel free to send a polite follow-up email if you do not hear back within a week or two.

Frequently Asked Questions (FAQs)

What does a Coordinator – Administration do?
A Coordinator – Administration handles various administrative tasks such as visa processing, travel coordination, and document management. They ensure smooth office operations and support team members with their administrative needs.

Is prior experience mandatory for this role?
Yes, candidates should have at least 3 years of experience in administrative roles, preferably with exposure to visa processing and travel arrangements.

Do I need to be in Bahrain to apply?
Yes, applicants must currently reside in Bahrain and be eligible for a local transfer.

What skills are essential for this position?
Key skills include proficiency in MS Office, strong organizational and multitasking abilities, excellent communication skills, and experience in handling administrative tasks.

How can I apply for this position?
Submit your updated CV and a cover letter to bah.talent@gmail.com. Shortlisted candidates will be contacted for an interview.

What benefits will I receive?
Benefits include professional growth opportunities, a dynamic work environment, competitive compensation, and the chance to build a professional network.

If you are detail-oriented, proactive, and ready to contribute to a thriving workplace, apply today to join our team as a Coordinator – Administration! We look forward to hearing from you.