Job Opportunity: Admin-Procurement Support – Doha, Qatar

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A reputable contracting and trading company, Turf General Contracting & Trading, is seeking a detail-oriented and proactive Admin-Procurement Support professional to join their team in Doha. This role is ideal for candidates who thrive in a fast-paced environment and excel at handling administrative tasks and procurement processes efficiently.

Key Responsibilities

1. Office Supply Management

  • Monitor and manage office supply inventory, ensuring sufficient stock levels are maintained.
  • Track office supply usage and create restocking schedules to avoid shortages.
  • Oversee procurement of office supplies by coordinating with vendors to secure timely deliveries.

2. Desk Organization for Management

  • Regularly arrange and maintain the boss’s workspace, ensuring essential documents and materials are organized and easily accessible.
  • Keep the workspace tidy and efficient to enhance productivity.

3. Meeting and Appointment Coordination

  • Schedule meetings, appointments, and conferences, ensuring all participants are informed.
  • Send timely reminders and updates to ensure smooth meeting coordination.
  • Prepare and distribute meeting agendas and follow up on action points.

4. QID Expiry Monitoring

  • Track employee QID (Qatar ID) expiration dates and notify both management and HR in advance.
  • Ensure reminders are sent to employees for timely renewal of their QIDs, preventing any legal or operational disruptions.

5. Travel Arrangements for Employee Vacations

  • Book flights and coordinate travel arrangements for employees on vacation leave.
  • Ensure all travel plans adhere to company policies and verify ticket details for accuracy.

6. Supporting Procurement Engineer

  • Supplier Inquiries & Quotations: Assist in reaching out to suppliers to request quotations for materials, equipment, and services. Clearly communicate specifications to obtain accurate and competitive quotes.
  • Quotation Comparison: Prepare detailed comparison sheets analyzing supplier offers in terms of price, quality, delivery timelines, and terms. Provide insights to support procurement decisions.
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Qualifications

  • Educational Background: A bachelor’s degree in business administration, procurement, or a related field is preferred.
  • Experience: 2-3 years of relevant experience in administration or procurement roles, ideally within the contracting or construction sector.
  • Technical Skills:
    • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
    • Familiarity with procurement systems and inventory management tools is a plus.
  • Organizational Skills: Strong multitasking abilities with attention to detail and time management.
  • Communication Skills: Excellent verbal and written communication skills in English are required; knowledge of Arabic is an added advantage.

Benefits

  • Competitive Salary: Salary range between 2001 – 5000 QAR, based on experience and qualifications.
  • Professional Growth: Opportunity to work in a growing company that values continuous learning and career development.
  • Collaborative Work Environment: Join a supportive team where your contributions are recognized and appreciated.
  • Employee Support: Access to company resources and assistance with QID renewal and travel arrangements for smooth employment transitions.

How to Apply

Interested candidates are encouraged to follow these steps to apply for the position:

  1. Prepare Your CV
    • Ensure your CV highlights your administrative and procurement experience, relevant skills, and certifications.
  2. Send Your Application
    • Email your CV to info@turf-qatar.com with the subject line: “Admin-Procurement Support Application.”
  3. Wait for Further Communication
    • Shortlisted candidates will be contacted for the next steps, including interviews and assessment tasks.

Frequently Asked Questions (FAQs)

1. What is the role of Admin-Procurement Support?

The Admin-Procurement Support professional is responsible for handling office administrative tasks, managing supply inventories, coordinating meetings, and supporting the procurement team by sourcing suppliers and comparing quotations.

2. Do I need prior experience in procurement?

Yes, 2-3 years of experience in administration or procurement is preferred. Candidates with prior exposure to the construction or contracting industry will have an advantage.

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3. What is a QID, and why is it important?

QID stands for Qatar ID, a mandatory identification card for residents. Monitoring its expiry is crucial to avoid legal or operational issues for both employees and employers.

4. What skills are necessary for this role?

Key skills include organizational abilities, proficiency in Microsoft Office, communication skills, and a keen eye for detail. Familiarity with procurement processes is beneficial.

5. How soon can I expect to hear back after applying?

Only shortlisted candidates will be contacted. If selected, you can expect a response within 1-2 weeks of submitting your application.

Take this opportunity to join a reputable company and enhance your career in administration and procurement. Apply now and become part of a dynamic team in Doha!

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