As a Document Controller, you will be responsible for scanning, uploading, and organizing various documents related to our construction projects. You will work closely with the construction and quality control teams to ensure that all technical documents are properly managed, updated, and accessible. This position requires strong attention to detail, the ability to manage large volumes of information, and the ability to maintain confidentiality of sensitive documents.

Responsibilities

Your primary duties and responsibilities as a Document Controller will include:

1. Scanning and Uploading Documents

Scan and upload documents in accordance with the company’s established procedures.
Ensure that all documents are accurately labeled and categorized for easy retrieval.

2. Document Registration and Tracking

Collect and register all technical documents, including plans, reports, and other project files.
Maintain a thorough record of all documents to ensure they are easy to access and manage.

3. Document Transmittal and Submission Acknowledgement

Acknowledge the submission of documents using the Document Transmittal system.
Communicate with other departments to confirm receipt and track document flow.

4. Review and Update Documents

Regularly review and update documents for construction and quality control to ensure accuracy and consistency.
Maintain document version control to track revisions and updates.

5. Communication and Updates

Keep personnel informed about new document versions and ensure that everyone knows how to access updated files.
Provide guidance to team members on proper document management procedures.

6. Document Security and Confidentiality

Maintain confidentiality of sensitive documents, ensuring they are not shared without proper authorization.
Implement document control procedures to protect against unauthorized access or data breaches.

7. File Organization and Archiving

Organize, classify, and archive project files, including drawings, specifications, and other technical documents.
Create an efficient filing system to ensure that all documents are accessible and easy to locate when needed.

8. Compliance with Company and Industry Standards

Ensure that all documents comply with company and industry standards for accuracy, quality, and documentation requirements.
Assist in audits and document inspections when required.

Qualifications

To apply for the Document Controller position, the following qualifications are required:

1. Education and Experience

Bachelor’s degree or equivalent experience in document management, business administration, or a related field.
At least 2 years of experience as a document controller, preferably within the construction industry.
Experience in GCC countries is preferred.

2. Technical Skills and Knowledge

Proficiency in document control software and tools such as Aconex, Procore, or similar systems.
Familiarity with document management processes for construction projects, including handling technical drawings, specifications, and change orders.
Strong knowledge of version control, and the ability to maintain accurate records.

3. Organizational and Communication Skills

Excellent organizational skills to manage multiple documents and tasks simultaneously.
Strong communication skills to coordinate with various departments and ensure document accuracy.
Ability to maintain confidentiality regarding sensitive project details.

4. Language Skills

Proficiency in English (both written and spoken) is required. Knowledge of Arabic is an advantage but not mandatory.

Benefits

As a Document Controller, you will enjoy the following benefits:

Competitive Salary: The salary is competitive, and based on your experience.
Accommodation: Free accommodation will be provided by the company.
Visa and Medical: The company will provide a work visa and cover medical expenses as required.
Career Development: Opportunities for career growth and advancement within the company.
Work Environment: A supportive work environment with a focus on collaboration and efficiency.
Job Stability: This is a full-time, permanent position with a stable company.

Applying Guide

If you are interested in the Document Controller position, here’s how you can apply:

Step 1: Update Your CV

Make sure your CV highlights your experience with document management, particularly in construction projects. Focus on your technical skills, experience with document control systems, and organizational abilities.

Step 2: Submit Your Application

Send your updated CV to the contact number +968 78902600 via WhatsApp or through email (if provided). Be sure to include your relevant experience, skills, and why you would be a good fit for the role.

Step 3: Initial Screening

Once your application is received, our HR team will review your CV and shortlist candidates based on their qualifications and experience.

Step 4: Interview Process

Shortlisted candidates will be contacted for an interview, where we will assess your skills, experience, and cultural fit within the company. The interview will also cover your understanding of document control processes and systems.

Step 5: Final Offer

Successful candidates will receive an offer, and upon acceptance, will begin the onboarding process, including visa, accommodation, and work details.

FAQs

1. What are the main responsibilities of a Document Controller?
As a Document Controller, you will manage and organize technical documents, ensure version control, maintain document security, and help with filing and archiving.

2. What qualifications do I need for this role?
You should have at least 2 years of experience in document control, preferably in the construction industry. A background in business administration or document management is a plus.

3. Is this position open to both Indian and Pakistani candidates?
Yes, the position is open to Indian and Pakistani male candidates with experience in the GCC region.

4. What is the salary for this position?
The salary is competitive based on your experience. It will be discussed further during the interview.

5. How can I apply for this role?
To apply, send your CV to +968 78902600 via WhatsApp or through email. Include your experience and qualifications.

6. Is accommodation provided?
Yes, accommodation is provided by the company.

7. Do I need prior experience in the GCC?
Experience in the GCC is preferred but not mandatory. However, experience in construction-related document control is required.

This role offers an exciting opportunity for an experienced Document Controller to contribute to significant construction projects in Oman. If you meet the qualifications and are looking for a stable job with great benefits, we encourage you to apply today!