We are urgently seeking a highly skilled, organized, and professional Executive Secretary to join our team in Doha, Qatar. The ideal candidate will possess bilingual proficiency in Arabic and English and must have a No Objection Certificate (NOC) to work in Qatar. This is a full-time position offering an excellent opportunity to contribute to the efficient operations of our company.

If you are a proactive, detail-oriented professional with strong communication skills, this is your chance to take the next step in your career and become a part of a dynamic team. If you meet the qualifications outlined below, we encourage you to apply now.

Job Responsibilities

As an Executive Secretary, you will play a key role in supporting senior management and ensuring smooth operations within the organization. Your responsibilities will include a variety of administrative and organizational tasks. Here’s an overview of the key responsibilities you will undertake:

1. Administrative Support

Provide high-level administrative support to the executive team by managing schedules, appointments, and meetings.
Organize and prioritize incoming communications, emails, and phone calls, ensuring timely responses and actions.
Prepare and manage important documents, correspondence, and reports for executive review.

2. Calendar and Schedule Management

Maintain and coordinate the executive’s calendar, ensuring that meetings, events, and appointments are scheduled efficiently.
Organize travel arrangements, including booking flights, hotels, and transportation.
Ensure that all travel documentation is in order and handled well in advance.

3. Communication Liaison

Act as a point of contact between the executive and various departments, clients, and external partners.
Draft and review business correspondence, ensuring clear and effective communication.
Handle confidential and sensitive information with discretion and professionalism.

4. Office Coordination

Oversee the day-to-day office activities to ensure everything is running smoothly.
Assist in organizing company events, conferences, and meetings, both in-person and virtual.
Ensure that the office is fully stocked with necessary supplies and manage vendor relationships.

5. Record Keeping and Document Management

Maintain and organize filing systems for both physical and digital records.
Ensure that all records are accessible, properly categorized, and stored in accordance with company policies.
Review and update company documents regularly to ensure they remain up to date.

Qualifications

To be considered for the Executive Secretary role, the ideal candidate must meet the following qualifications:

1. Professional Experience

Previous experience in a similar role is preferred, especially in administrative or secretarial positions within corporate environments.
Experience managing the schedules and appointments of senior executives is a significant advantage.
Experience with office administration, document management, and maintaining office organization will be beneficial.

2. Educational Background

A bachelor’s degree or equivalent education in a relevant field is desirable.
Any certifications in office management or administrative support are a plus.

3. Skills and Competencies

Bilingual proficiency in Arabic and English (both written and spoken) is required.
Strong organizational skills and the ability to manage multiple tasks effectively.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential.
Excellent communication skills, with the ability to interact professionally with individuals at all levels.
Ability to maintain confidentiality and work under pressure with tight deadlines.

4. Additional Requirements

Must possess a No Objection Certificate (NOC) to work in Qatar.
A positive and professional attitude with a willingness to take on new tasks.
Attention to detail and a proactive approach to problem-solving.

Benefits

In addition to an attractive salary, the position of Executive Secretary offers the following benefits:

1. Competitive Salary

The salary for this position will be discussed based on your qualifications and experience during the interview process.

2. Professional Growth

Opportunities for career advancement in a supportive environment that encourages learning and development.
You will gain experience working closely with top executives, further enhancing your professional skills.

3. Work-Life Balance

Enjoy a full-time work schedule with weekends off, allowing for a good balance between work and personal life.
Flexible working arrangements may be available depending on the company’s policies.

4. Health and Well-being

As part of your employment, you will be eligible for health benefits and medical support in accordance with company policies.

5. Collaborative Work Environment

You will work in a dynamic and professional environment, contributing to a high level of teamwork and cooperation.

How to Apply

If you are interested in applying for this position, please follow the steps below:

1. Prepare Your CV

Make sure your CV clearly highlights your professional experience, skills in administrative tasks, and proficiency in both Arabic and English.
Include any relevant qualifications, certifications, or training that demonstrate your competence as an Executive Secretary.

2. Submit Your Application

Send your updated CV to the email address: nasser@kepco-group.com.
Ensure that your application is complete and that all details are up to date.

3. Review and Interview

If shortlisted, you will be contacted for an interview where we will discuss your qualifications, experience, and how you would contribute to the company’s success.

4. Immediate Hiring

The role requires an immediate start, so applicants who are able to join quickly are encouraged to apply.

Frequently Asked Questions (FAQs)

1. What is the required experience for this job?

A previous secretarial or administrative role is preferred, particularly in supporting senior executives.

2. Do I need to speak Arabic for this job?

Yes, bilingual proficiency in Arabic and English is essential for this position.

3. What qualifications are needed?

A bachelor’s degree is preferred, along with experience in office administration and executive support.

4. Do I need an NOC to apply?

Yes, a No Objection Certificate (NOC) is a mandatory requirement for this position.

5. How do I apply?

Send your updated CV to nasser@kepco-group.com with all the relevant details about your experience and skills.

This Executive Secretary position offers an exciting opportunity for those with strong organizational and communication skills. If you meet the qualifications and are eager to contribute to a growing company in Doha, apply now to take the next step in your career!