The Receptionist/Front Office Executive plays a vital role in managing the daily operations of the front desk, offering a professional, friendly, and welcoming environment to clients and visitors. This role requires excellent communication skills, multitasking abilities, and a high level of organization to handle various administrative duties. You will be responsible for managing phone calls, emails, and assisting clients, while maintaining a neat and tidy reception area. If you are someone with a strong customer service mindset and the ability to work in a fast-paced environment, this position could be an ideal fit for you.

Responsibilities

As a Receptionist/Front Office Executive, your day-to-day responsibilities will include:

Greeting and Assisting Clients and Visitors:
- Welcome clients and visitors to the office in a professional and friendly manner.
- Assist with inquiries, ensuring that visitors feel valued and comfortable.
Managing Phone Inquiries:
- Answer phone calls, direct them to the appropriate staff members, and take messages when needed.
- Provide basic information to callers and route calls to the correct destination.
Email and Communication Management:
- Sort and forward emails to the relevant departments or staff members.
- Respond promptly to any email queries, ensuring that communication is efficient and clear.
Reception Area Maintenance:
- Maintain a clean and organized reception area, ensuring it is presentable at all times.
- Ensure that the front desk and waiting areas are tidy and comfortable for visitors.
Clerical and Administrative Duties:
- Perform administrative tasks such as filing, photocopying, scanning, and faxing documents.
- Manage incoming correspondence, such as mail and packages, ensuring they are sorted and distributed correctly.
Shift Work:
- As this position requires shift-based work, candidates must be willing to work in a rotating shift schedule to ensure coverage throughout the day.
Additional Duties:
- Perform other duties as assigned by the management team, helping with various administrative tasks as needed.

Qualifications

To be considered for the Receptionist/Front Office Executive position, you should meet the following qualifications:

Personal Qualities:
- A pleasant personality with a professional appearance is essential.
- Must be service-oriented, demonstrating a friendly, approachable attitude toward clients and visitors.
- Guest-focused, with an ability to represent the company positively.
Language Skills:
- Fluent in both written and spoken English is required.
- Knowledge of another language is a plus, as it will be an asset when interacting with a diverse clientele.
Skills and Experience:
- Previous experience in a receptionist or front office role is preferred.
- Ability to handle multiple tasks simultaneously in a fast-paced environment.
- Familiarity with basic office equipment such as photocopiers, scanners, and fax machines.
Shift Flexibility:
- Must be willing to work on a shift basis to ensure reception coverage during working hours.
Location and Availability:
- Candidate must be located in Bahrain and willing to join immediately.

Benefits

As a Receptionist/Front Office Executive, you will enjoy the following benefits:

Competitive Salary:
- We offer an attractive salary that is commensurate with your experience and qualifications.
Work Environment:
- Work in a dynamic environment with a leading real estate developer in Bahrain, offering stability and growth opportunities.
- Be part of a supportive team focused on high-quality service delivery and professional development.
Career Development:
- Opportunities for career growth in the company for those who show dedication and perform well in their roles.
- You will gain valuable experience in the real estate sector while developing your administrative skills.
Work-Life Balance:
- While the role requires shift work, we prioritize ensuring that employees have a healthy work-life balance and can manage personal commitments outside of work.

Applying Guide

If you are interested in applying for the Receptionist/Front Office Executive position, follow these steps:

Update Your CV:
- Ensure that your resume/CV highlights your experience as a receptionist or in customer service roles. Emphasize your communication skills, multitasking abilities, and any prior office administration experience.
Submit Your Application:
- Send your updated CV to the following email: recruitbh24@gmail.com. Be sure to include a brief cover letter outlining why you are the best fit for the position and your availability to start.
Prepare for the Interview:
- If you are shortlisted, you will be invited for an interview where you can further discuss your experience and the value you would bring to the team. Be prepared to discuss your customer service experience and how you handle front desk responsibilities.
Interview Tips:
- During the interview, make sure to highlight your communication skills, your ability to manage multiple tasks, and your flexibility to work in shift-based schedules.
Follow Up:
- After submitting your CV, feel free to follow up with a polite email or WhatsApp message to check on the status of your application.

Frequently Asked Questions (FAQs)

1. What are the primary duties of a Receptionist/Front Office Executive?

As a Receptionist, your key duties include greeting visitors, answering phone calls, managing emails, maintaining the front desk area, and performing basic clerical tasks such as filing and photocopying.

2. Do I need to speak multiple languages to apply for this position?

Fluent English is required. Additional language skills are not mandatory but will be considered an asset.

3. Is previous experience required for this position?

While prior experience in a receptionist role is preferred, fresh candidates with strong customer service skills are also encouraged to apply.

4. What is the working schedule for this position?

The role requires shift-based work, so flexibility in working hours is essential.

5. How do I apply for this position?

To apply, submit your CV and cover letter to recruitbh24@gmail.com. Make sure to mention your availability to join immediately.

This Receptionist/Front Office Executive position offers a chance to work with a prestigious real estate developer in Bahrain. If you are a motivated individual with strong customer service skills and enjoy working in a fast-paced environment, we encourage you to apply today!