Urgent Hiring: Assistant Procurement Officer Cum Coordinator

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The Assistant Procurement Officer cum Coordinator role plays a key part in the procurement process for the company. You will be responsible for managing and overseeing the procurement of construction materials, ensuring that everything runs smoothly from order to delivery. Your coordination skills will be crucial in maintaining effective communication between various departments and external suppliers. This position requires strong organizational abilities and attention to detail to ensure the timely and cost-efficient acquisition of materials.

Key Responsibilities

As an Assistant Procurement Officer cum Coordinator, your main tasks and responsibilities will include:

  1. Procurement of Construction Materials
    • Source and purchase construction materials as per project requirements, ensuring the best quality at competitive prices.
    • Coordinate with vendors and suppliers to negotiate terms, prices, and delivery schedules.
    • Maintain an up-to-date record of all materials, purchase orders, and deliveries.
  2. Monitoring Inventory and Stock Levels
    • Ensure stock levels of construction materials are regularly monitored and replenished as needed.
    • Work with the team to forecast material needs for ongoing and upcoming projects.
  3. Coordination and Communication
    • Act as the main point of contact between suppliers, internal teams, and management to ensure smooth procurement operations.
    • Coordinate with project managers and site engineers to understand material requirements.
    • Ensure all procurement documentation is processed and filed accurately.
  4. Ensuring Compliance
    • Ensure all procurement activities comply with the company’s policies, procedures, and legal requirements.
    • Track procurement activities and report on the status of purchase orders, including delivery timelines.
  5. Use of Procurement Software
    • Utilize procurement and inventory management systems such as Tally and Microsoft Office tools to manage orders, invoices, and budgets.
    • Ensure that procurement activities are tracked efficiently through software systems, maintaining accurate and accessible records.
  6. Vendor Relationship Management
    • Build and maintain strong relationships with key suppliers and vendors, ensuring reliable supply chains.
    • Address any issues with deliveries, product quality, or supplier performance and take corrective actions as needed.
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Qualifications and Skills

To be eligible for the Assistant Procurement Officer cum Coordinator role, applicants must meet the following criteria:

  1. Educational Qualification
    • A Bachelor’s Degree in Business Administration, Supply Chain Management, or a related field is required.
    • A solid educational background in procurement and logistics will be an added advantage.
  2. Professional Experience
    • A minimum of 2 to 4 years of experience in procurement, preferably in the construction materials industry, is essential.
    • Prior experience in the GCC region (Gulf Cooperation Council) is required, as it involves knowledge of the local market and supplier relationships.
  3. Technical Skills
    • Proficiency in Tally and Microsoft Office (Excel, Word, Outlook) is a must.
    • Ability to use procurement software tools to manage orders, contracts, and inventory.
  4. Key Competencies
    • Strong organizational skills and the ability to manage multiple tasks efficiently.
    • Excellent communication skills, both written and verbal.
    • Detail-oriented with a strong focus on accuracy in documentation and reporting.
    • Ability to negotiate with suppliers and find cost-effective solutions.
    • Strong problem-solving skills to resolve any procurement-related issues that may arise.
  5. Visa and Legal Requirements
    • Applicants must have a transferable visa and an NOC (No Objection Certificate) from their current employer.

Benefits

Working as an Assistant Procurement Officer cum Coordinator with this reputable company comes with various benefits:

  1. Competitive Salary
    • The salary will be discussed during the interview process and will depend on your qualifications and experience. The company offers a competitive salary package that is in line with industry standards.
  2. Professional Growth
    • As part of a well-established firm, you will have the opportunity to develop your professional skills and grow within the organization.
    • The role offers great potential for career advancement in procurement and supply chain management.
  3. Health and Safety
    • The company values the well-being of its employees and offers a safe and healthy work environment.
  4. Supportive Work Environment
    • You will be part of a collaborative and supportive team where your contributions will be valued.
  5. Exposure to Industry Best Practices
    • This is a great opportunity to work with a company that is committed to maintaining high standards in procurement practices, particularly in the construction industry.
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How to Apply

If you are ready to take the next step in your career and meet the above requirements, we encourage you to apply for the Assistant Procurement Officer cum Coordinator role. Here’s how to apply:

  1. Prepare Your CV
    • Update your CV with relevant experience, skills, and qualifications, especially focusing on your procurement experience, technical skills (Tally, Microsoft Office), and your experience in the construction materials sector.
  2. Email Your Application
  3. Wait for Response
    • Only shortlisted candidates will be contacted for further steps in the recruitment process. If you do not hear back within a few weeks, feel free to follow up.
  4. Follow Up
    • If you haven’t received any communication after submitting your application, you can follow up via email after 7-10 days to inquire about your application status.

Frequently Asked Questions (FAQs)

1. What qualifications are required for the Assistant Procurement Officer role?

Applicants must have a Bachelor’s degree and 2-4 years of experience in procurement, particularly in the construction materials industry.

2. Do I need experience in the GCC region?

Yes, experience in the GCC region is required for familiarity with local procurement processes and supplier networks.

3. What software skills are necessary for this job?

You must be proficient in Tally and Microsoft Office, especially Excel and Word, to manage procurement and reporting tasks.

4. Is a transferable visa required?

Yes, candidates must have a transferable visa with an NOC (No Objection Certificate) from their current employer.

5. How can I apply for this job?

To apply, send your updated CV to otshrrecruitment@gmail.com with the position you are applying for in the subject line.

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This role provides an excellent opportunity for procurement professionals with experience in construction materials to join a reputable company in Doha, Qatar. If you meet the qualifications and are eager to join a dynamic team, apply today and take the next step in your career!

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