As an Executive Secretary at a leading manufacturing company in Kuwait, your primary responsibility will be to provide high-level administrative support to the executives. You will manage schedules, coordinate travel arrangements, prepare documents, and handle sensitive information with discretion. This role demands someone who is highly organized, efficient, and capable of balancing multiple tasks effectively. You will have the opportunity to contribute to the efficiency of the executive team and the overall success of the organization.

The role is open to Arab women, with a preference for candidates from Syria, Jordan, or Lebanon. The position offers a competitive salary and benefits, making it an attractive opportunity for those with a passion for administrative roles and professional growth.

Responsibilities

As an Executive Secretary, your daily responsibilities will include:

Administrative Support:
- Provide high-level administrative assistance to the executive team.
- Be responsible for managing the executive’s calendar, including appointments, meetings, and events.
- Ensure that the executives’ schedules are efficient, organized, and free from conflicts.
Correspondence & Documentation:
- Draft, proofread, and format reports, correspondence, and presentations in both Arabic and English.
- Prepare meeting agendas, presentations, and documents needed for executive meetings.
- Manage and organize files and documents, ensuring quick and easy access when needed.
Travel & Accommodation Coordination:
- Arrange travel bookings, including flights, visas, and hotel accommodations for executives.
- Ensure all logistics for business trips are well-organized and cost-effective.
- Prepare travel itineraries and ensure that all travel-related details are communicated effectively.
Confidentiality:
- Handle confidential information with the utmost care and discretion.
- Ensure sensitive materials are protected and shared only with authorized individuals.
Liaison and Communication:
- Act as a liaison between the executive team, employees, and external stakeholders.
- Communicate effectively on behalf of the executives and assist in resolving queries or concerns from internal and external parties.
Organizational Tasks:
- Keep all necessary documents, records, and files organized, allowing quick retrieval when required.
- Ensure smooth functioning by performing any administrative tasks as needed by the executive team.

This role will provide you with the opportunity to gain experience working with senior-level executives in a fast-paced and professional environment.

Qualifications

To be considered for this position, you must meet the following qualifications:

Educational Requirements:
- A high school diploma or equivalent is required. A bachelor’s degree in business administration or a related field is preferred.
Experience:
- A minimum of 2 years of experience in an administrative or secretarial role is required.
- Previous experience supporting executives or senior management is highly preferred.
Language Proficiency:
- Proficiency in both Arabic and English (spoken and written) is essential.
- Must be able to communicate clearly and professionally in both languages, especially in writing.
Technical Skills:
- Familiarity with office software, including Microsoft Word, Excel, and PowerPoint.
- Experience with email communication, scheduling software, and other administrative tools is necessary.
Personal Traits:
- Must be highly organized, detail-oriented, and able to multitask effectively.
- Strong communication and interpersonal skills are a must.
- A professional, positive attitude with a strong work ethic.
- Arab nationality (preferably Syrian, Jordanian, or Lebanese).

Benefits

This position offers the following benefits:

Competitive Salary:
- The company offers a competitive salary, based on experience and qualifications.
Professional Growth:
- The opportunity to work in a well-established manufacturing company that supports career advancement and professional development.
Health & Well-being:
- Comprehensive benefits package, including medical insurance.
Work Environment:
- A dynamic and professional work environment, where you will be part of a team that values efficiency, attention to detail, and collaboration.
Work-Life Balance:
- Regular office hours, with the potential for occasional overtime depending on the executive’s schedule and business needs.

Applying Guide

To apply for this position, follow these steps:

Prepare Your Resume:
- Make sure your resume is up-to-date and includes details of your work experience, education, and relevant skills.
Submit Your Application:
- Email your resume to hrwork.9911@gmail.com. Ensure that your resume is tailored to highlight your experience and qualifications that align with the role of an Executive Secretary.
Selection Process:
- After submitting your application, only shortlisted candidates will be contacted for the next stage of the hiring process.
- Shortlisted candidates may be asked to attend an interview, where they will be assessed on their skills, experience, and cultural fit within the company.
Limited Openings:
- The company is looking for immediate hires, so it is recommended to submit your application as soon as possible to be considered for the position.

Frequently Asked Questions (FAQs)

1. What qualifications are required for the Executive Secretary role?
The role requires at least a high school diploma or equivalent, with a preference for candidates with a bachelor’s degree in business administration or a related field. You should have at least 2 years of experience in an administrative or secretarial role.

2. What languages do I need to speak for this job?
Fluency in both Arabic and English (spoken and written) is essential. You will be working with documents and correspondence in both languages.

3. Is this position open to men or only women?
This position is only open to female candidates. The company specifically requests Arab female applicants (preferably Syrian, Jordanian, or Lebanese).

4. What benefits are offered for this position?
The role offers a competitive salary, health benefits, opportunities for professional growth, and a professional work environment.

5. How can I apply for this job?
To apply, email your resume to hrwork.9911@gmail.com. Only shortlisted candidates will be contacted for further steps in the hiring process.