The Senior Secretary will be responsible for handling a variety of administrative tasks to support senior management. This is a full-time position based in Dukhan, Qatar. As the Senior Secretary, you will be expected to manage schedules, coordinate meetings, handle correspondence, and ensure that the office operates smoothly. This position requires someone who is highly organized, proactive, and able to handle multiple tasks efficiently.

The company is looking for candidates who can join immediately and are eager to contribute to the team’s success.

Key Responsibilities

As a Senior Secretary, your responsibilities will include the following:

Calendar and Schedule Management: Manage and organize the senior management’s calendar, ensuring that appointments and meetings are scheduled effectively and without conflicts.
Correspondence Handling: Prepare and respond to emails, phone calls, and other communications in a timely and professional manner.
Meeting Coordination: Organize meetings, including booking meeting rooms, preparing agendas, taking minutes, and following up on action items.
Document Management: Maintain and organize office files, documents, and records. Ensure that all important documents are properly archived and easily accessible.
Travel Arrangements: Coordinate travel arrangements for senior staff, including booking flights, accommodations, and transportation.
Administrative Support: Provide general administrative support, such as preparing reports, handling office supplies, and assisting with various office tasks.
Liaison Between Departments: Act as a liaison between management and other departments to ensure smooth communication and workflow.
Confidentiality: Handle sensitive and confidential information with the utmost discretion and professionalism.

Qualifications

To be eligible for the Senior Secretary role, candidates should meet the following qualifications:

Experience: A minimum of 3 years of experience as a Secretary or in a similar administrative role is required. Previous experience supporting senior management or executives is highly preferred.
Educational Requirements: A Bachelor’s degree or equivalent qualification is required. Candidates must submit original educational and experience certificates for verification.
Communication Skills: Strong verbal and written communication skills in English are essential. Fluency in Arabic is a plus but not mandatory.
Organizational Skills: Excellent organizational skills and the ability to manage multiple tasks simultaneously with attention to detail.
Computer Skills: Proficiency in using Microsoft Office (Word, Excel, PowerPoint, Outlook) and other office software. Experience with document management systems is a plus.
Time Management: Ability to prioritize tasks, meet deadlines, and handle urgent matters in a fast-paced work environment.
Professionalism: Strong interpersonal skills and a professional demeanor, as the Senior Secretary will interact with high-level management, clients, and external partners.

Benefits

Working as a Senior Secretary comes with several advantages, including:

Competitive Salary: The salary for this position is QAR 6,000 per month, which includes the full compensation package.
Career Growth: This role offers opportunities for career advancement and professional development in a well-established company.
Work Environment: Join a supportive and professional work environment that values its employees and fosters a collaborative culture.
Job Stability: This is a full-time, permanent position with stable work conditions and long-term prospects.
Location: The position is based in Dukhan, Qatar, offering a quieter and more relaxed atmosphere away from the busy city center.
Immediate Start: Candidates who are available to join immediately will be prioritized for this role.

How to Apply

If you are interested in the Senior Secretary position and meet the qualifications, here’s how to apply:

Prepare Your CV: Update your CV to clearly showcase your experience as a secretary or in an administrative role. Include details about your organizational skills, communication abilities, and any relevant achievements.
Submit Your Application: Send your CV and any required documents to jobs@alarabiyaqatar.com. Be sure to attach your educational and experience certificates as per your CV.
Wait for Response: The hiring team will review your application and get in touch with shortlisted candidates for the next steps in the process.
Interview: If you are selected, you will be invited for an interview to discuss your experience, skills, and suitability for the position.
Immediate Joining: Successful candidates must be available to join immediately upon acceptance of the job offer.

FAQs

1. What are the main responsibilities of a Senior Secretary?

As a Senior Secretary, your main duties include managing schedules, organizing meetings, handling correspondence, maintaining documents, coordinating travel, and providing general administrative support to senior management.

2. What qualifications are required for this role?

Candidates should have a Bachelor’s degree and at least 3 years of experience as a Secretary or in a similar administrative role. You must provide original educational and experience certificates.

3. What salary is offered for this position?

The salary for the Senior Secretary position is QAR 6,000, which includes the full compensation package.

4. Do I need to be fluent in Arabic to apply?

Fluency in English is essential, while knowledge of Arabic is beneficial but not required.

5. How can I apply for this job?

To apply, send your CV and educational certificates to jobs@alarabiyaqatar.com. Ensure your CV includes all necessary information about your qualifications and experience.

6. What is the expected start date for this position?

Candidates must be available to join immediately.

7. Where is the job located?

The Senior Secretary position is based in Dukhan, Qatar.

If you have the skills and experience to thrive as a Senior Secretary, apply today and take the next step in your career with a reputable company in Qatar. This is an excellent opportunity to join a professional team and make an impact in a key administrative role.