By joining this real estate and property management company, you will be contributing to the success of various construction projects and helping to streamline processes that ensure the company operates efficiently and effectively.

Responsibilities

The Admin role involves a variety of tasks that support the smooth operation of the Construction Division:

Administrative Support:
- Provide comprehensive administrative and clerical support to department heads, including Managing Directors and Engineers.
- Maintain and organize schedules, including appointments, board meetings, and project reviews.
- Attend meetings, take detailed minutes, and share them with relevant stakeholders.
Communication Management:
- Receive, screen, and redirect phone calls and emails, ensuring proper routing to the correct team member.
- Handle both incoming and outgoing correspondence, such as emails, letters, and packages, and prioritize them as necessary.
Documentation and Record Keeping:
- Ensure all construction documents and files are securely stored, both electronically and physically.
- Maintain accurate and organized records that are easily accessible for all team members.
Financial Assistance:
- Assist with invoices and financial statements, ensuring accurate records for bookkeeping.
- Help in the preparation of documents related to financial transactions, ensuring everything is processed correctly.
Quality Control Program:
- Monitor the effectiveness of the company’s construction quality control program and ensure compliance with construction regulations.
- Ensure that all required documents are completed for the quality assessment of construction work.
- Supervise contractor drawings at various stages and maintain comprehensive records of these installations.
- Evaluate contractor applications for payment and recommend necessary changes to ensure the accuracy of payments.
Team Coordination:
- Ensure that all employees within the division adhere to the company’s guidelines and procedures.
- Supervise and assist with the coordination of daily operations to ensure smooth workflow and compliance.

Qualifications

To be successful in this role, you will need to meet the following qualifications and experience:

Education:
- A high school diploma is the minimum requirement, although further education in business administration, construction management, or related fields would be beneficial.
Experience:
- 2-3 years of administrative experience, preferably within a construction company. However, freshers are also welcome to apply.
- Prior experience in administrative roles, especially in the construction sector, will be an added advantage.
Skills:
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), as well as basic knowledge of office procedures.
- Strong organizational skills to manage documents and schedules efficiently.
- Excellent communication skills (both verbal and written), including the ability to take accurate meeting minutes and manage emails.
- Customer service skills and the ability to interact effectively with internal teams, contractors, and clients.
- Ability to handle confidential information securely and professionally.
Personal Traits:
- Strong problem-solving skills and the ability to work independently.
- Ability to prioritize tasks effectively and manage deadlines.
- Familiarity with construction terminology and the ability to understand project requirements.

Benefits

Competitive Salary: The salary will be competitive and based on experience. Specific details will be discussed during the interview process.
Full-Time Employment: This is a full-time, permanent position offering stability and the chance to grow within the company.
Career Development: Opportunities to learn and develop within the real estate and construction industry, with room for career advancement.
Dynamic Work Environment: Be part of a growing team in a leading company within the real estate and construction sectors.
Hands-On Experience: Gain experience in both administrative tasks and aspects of construction project management.
Health and Safety: The company adheres to health and safety protocols to provide a secure and supportive work environment.

Applying Guide

If you meet the qualifications and are excited about the opportunity to join a leading real estate developer, follow these steps to apply:

Prepare Your CV: Ensure that your CV clearly outlines your administrative experience and any related skills in construction management.
Write a Cover Letter: In your cover letter, explain why you are interested in this role and how your experience aligns with the job’s requirements.
Email Your Application: Send your updated CV and cover letter to recruitbh24@gmail.com.
Wait for a Response: Only shortlisted candidates will be contacted for an interview.
Interview Preparation: Be prepared to discuss your previous administrative experience, your understanding of construction processes, and your ability to manage documentation.

Frequently Asked Questions (FAQs)

1. What qualifications do I need to apply?
You need at least a high school diploma, with further qualifications in business administration or construction management preferred.

2. Is prior experience in construction necessary?
While 2-3 years of administrative experience in construction is preferred, freshers are welcome to apply.

3. What are the core responsibilities of this role?
You will be providing administrative support, managing documentation, assisting with financial statements, and ensuring compliance with construction regulations.

4. What software should I be familiar with?
You should be proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and be familiar with basic office procedures.

5. What is the salary for this position?
The salary will be competitive and based on your experience. Specific details will be discussed during the interview.

6. How do I apply for the position?
Send your CV and cover letter to recruitbh24@gmail.com to apply for this position.

This is a fantastic opportunity to join a thriving industry and contribute to a successful team. Apply today and take the next step in your career!